Sustainability and ESG Policy

Codedevza AI Ltd

Version: 4.3.2
Effective Date: 01 June 2025

Codedevza AI Ltd is committed to operating responsibly, sustainably, and in alignment with recognised environmental, social, and governance expectations. Our work focuses on the built environment, where sustainability must be measurable, verifiable, and grounded in operational truth. This policy defines our commitments, responsibilities, and standards of conduct.

1. Purpose

This Sustainability and ESG Policy sets out Codedevza AI Ltd’s approach to:

Environmental responsibility
Social impact and ethical practices
Governance, compliance, and data integrity

It reinforces our commitment to transparency, accountability, and measurable improvement across all operations, clients, and projects.

2. Scope

This policy applies to:

All employees and contractors
All products, platforms, AI systems, and hardware solutions
All consulting, advisory, ESG, and data services
All offices and operational regions (United Kingdom, UAE, Australia)
All client and partner engagements

3. Environmental Commitment

Codedevza AI Ltd is committed to reducing environmental impact within our operations and supporting clients in achieving measurable sustainability outcomes.

Our environmental commitments include:

3.1 Direct Operations

Minimising energy consumption across our offices
Encouraging remote-first, low-travel working practices
Using digital documentation to reduce material waste
Selecting cloud providers committed to renewable energy and efficiency

3.2 Sustainable Procurement

Choosing suppliers that demonstrate responsible environmental practices
Prioritising hardware and components with low environmental footprint
Avoiding materials that pose unnecessary electronic waste

3.3 Climate Alignment

Supporting clients with verifiable environmental metrics
Using DEFRA, GHG Protocol, and other recognised standards in all calculations
Ensuring ESG outcomes reflect real operational activity

4. Social Responsibility

Codedevza AI Ltd is committed to responsible and ethical people practices.

Our social commitments include:

4.1 Fair Work

Providing safe, respectful working environments
Offering equal opportunities and non-discriminatory hiring practices
Ensuring contractors adhere to ethical labour standards

4.2 Client and Community Impact

Supporting organisations that promote sustainability, transport decarbonisation, and resource efficiency
Designing systems that encourage positive environmental behaviour
Ensuring our technology does not infringe on human rights or user dignity

4.3 Data and Privacy Protection

Processing personal data responsibly and securely
Adhering fully to UK GDPR and the Data Protection Act 2018
Maintaining strict access controls and governance

5. Governance and Integrity

Codedevza AI Ltd operates with strong governance, transparency, and accountability.

Our governance commitments include:

5.1 Compliance

Adhering to UK law and relevant international regulations
Maintaining ICO registration (ZB905842)
Ensuring transparent policies and audit-ready documentation

5.2 Ethical Conduct

Zero tolerance for corruption, bribery, or unethical behaviour
Maintaining integrity in all business dealings
Ensuring all employees understand their governance responsibilities

5.3 Data Governance

Ensuring all systems follow structured, validated data pathways
Providing consistent, traceable, and verifiable outputs
Upholding strict quality controls in all AI and automation tasks

6. ESG in Our Products and Solutions

ESG is built into the core of Codedevza AI’s technology.

We commit to:

Designing systems that measure and verify environmental metrics
Providing transparent audit trails across energy, waste, water, and carbon
Avoiding designs that rely on assumptions or unverifiable estimates
Delivering digital infrastructure that strengthens compliance, governance, and sustainability reporting
Ensuring AI and automation remain accountable and explainable

7. Hardware and Environmental Responsibility

For hardware related to RFID, sensors, and IoT:

We prioritise efficient, low-power devices
We encourage responsible disposal and recycling
We avoid hardware that requires frequent battery replacement
We implement lifecycle management and traceability practices

8. ESG in Client Delivery

Codedevza AI ensures all client work aligns with recognised frameworks, including:

GRESB
BREEAM
WELL
CSRD
SECR
GHG Protocol
UK Green Building Council guidance

All outputs aim to deliver measurable, consistent, and audit-ready evidence.

9. Accountability and Oversight

The Directors of Codedevza AI Ltd are responsible for:

Reviewing this policy annually
Ensuring compliance with ESG objectives
Monitoring environmental and social performance
Aligning operations with global sustainability standards

Regular internal reviews assess progress and identify opportunities for improvement.

10. Reporting and Transparency

Codedevza AI Ltd commits to:

Publishing policy updates when necessary
Maintaining clear documentation for clients and partners
Providing transparent ESG information during procurement
Ensuring data used for ESG reporting is verifiable and traceable

11. Consequences of Non-Compliance

Failure by employees, contractors, or partners to follow this policy may result in:

Corrective training
Contract termination
Reporting to authorities where legally required

12. Governing Law

This policy is governed by the laws of England and Wales.

13. Contact Information

For questions about this policy:

Codedevza AI Ltd

Address: Covent Garden, London, United Kingdom

Company Number: 16485057

ICO Registration: ZB905842

Email: hello@codedevza.co.uk

Phone: +44 7398 879983

Website: https://codedevza.co.uk

14. About Codedevza AI

Codedevza AI builds digital systems that help organisations measure, verify, and improve sustainability performance. We unify CAFM, BMS, IoT, and ESG data into governed structures that support compliance, reporting, and operational excellence.

Sustainability and ESG Policy