Privacy Policy
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- Privacy Policy
Privacy Policy
Codedevza AI Ltd
Version: 4.3.2
Effective Date: 01 June 2025
Codedevza AI Ltd is committed to protecting personal information with the highest standards of security, governance, and transparency. This Privacy Policy explains how we collect, use, store, and safeguard personal data in accordance with the UK GDPR and the Data Protection Act 2018.
Our consulting, engineering, and platform operations are designed to ensure that personal information is processed responsibly, securely, and only where necessary.
1. Scope of This Policy
This Privacy Policy applies to:
- Our website at https://codedevza.co.uk
- Consulting and advisory services
- Digital platforms and AI systems we develop or operate
- Contact enquiries, forms, demos, and onboarding
- Communication with clients, users, and partners
This policy does not apply to situations where Codedevza AI Ltd acts as a data processor under a separate Data Processing Agreement.
2. Information We Collect
2.1 Personal information you provide
- Full name
- Work email address
- Job title and role
- Organisation name
- Phone number
- Region
- Messages and form submissions
- Files uploaded through contact forms
2.2 Information collected automatically
- IP address
- Browser and device information
- Usage logs
- Cookie and analytics data
- Security and access events
2.3 Information collected during service delivery
When providing consulting, automation, or digital platform development, we may process:
- User account profiles
- Operational and sustainability data
- Asset, facilities, or portfolio data
- Data from CAFM, BMS, IoT, and ESG systems
- System logs and integration metadata
2.4 Information from partners or third parties
We may receive:
- Sensor outputs
- Building management information
- Waste, energy, and environmental data
- Compliance and audit datasets
All processing is subject to client contracts and data agreements.
3. How We Use Personal Data
Codedevza AI Ltd uses personal data for:
- Delivering consulting, engineering, and integration services
- Responding to enquiries and providing support
- Configuring or maintaining client platforms
- Security, monitoring, and access control
- Improving system performance and service quality
- Fulfilling regulatory, contractual, or compliance obligations
- Communicating updates and scheduling meetings
We process only the minimum data required.
4. Legal Basis for Processing
Codedevza AI Ltd processes personal data under these UK GDPR bases:
- Contractual necessity
- Legitimate interests
- Legal obligation
- Consent, where explicitly required
5. How We Share Data
We may share personal data with:
- Hosting and cloud service providers
- Technology partners involved in project delivery
- Professional advisers (legal, financial, compliance)
- Regulatory authorities where required by law
We do not sell or trade personal data.
We do not share personal data for marketing without explicit consent.
6. International Data Transfers
If personal data is transferred outside the UK:
- Transfers follow UK GDPR requirements
- Adequacy decisions or protective frameworks are applied
- Only trusted providers with appropriate safeguards are used
7. Data Retention
We retain personal data only for as long as necessary to meet:
- Service delivery requirements
- Contractual or legal obligations
- Operational security or governance
- Audit or regulatory needs
Data is securely deleted or anonymised when no longer needed.
8. Your Rights
You have the following rights under UK GDPR:
- Right of access
- Right to rectification
- Right to erasure
- Right to restrict processing
- Right to object
- Right to data portability
- Right to withdraw consent
- Right to complain to the ICO
ICO website: https://ico.org.uk
9. Data Security
We apply multiple security measures:
- Encryption in transit and at rest
- Role-based access controls
- Continuous system monitoring
- Infrastructure hardening
- Incident detection processes
- Secure storage environments
Although no system is completely risk-free, we follow best practice and industry standards.
10. Cookies and Analytics
We use essential cookies and analytics to:
- Maintain site performance
- Enhance functionality
- Improve user experience
Cookie preferences can be managed through browser settings.
11. Third-Party Websites
Our website may contain links to third-party sites. Codedevza AI Ltd is not responsible for their privacy practices or content.
12. Children’s Data
We do not knowingly collect data from children under 16.
13. Data Breach Procedure
If a data incident occurs:
- We investigate immediately
- We assess the impact
- We notify affected clients when required
- We inform the ICO if legally necessary
Clients acting as Data Controllers must notify their own users or staff.
14. Liability and Legal Protections
14.1 Codedevza AI Ltd is not responsible for losses resulting from:
- Incorrect data provided by clients
- Failures within client infrastructure
- Misuse or unauthorised access by client staff
- Operational issues outside our control
- Predictive or AI model outputs influenced by third-party data
- Third-party system outages or service failures
14.2 To the fullest extent permitted by law we exclude liability for:
- Indirect or consequential loss
- Loss of profit
- Loss of opportunity
- Loss of reputation
- Loss of data not stored on our systems
14.2 To the fullest extent permitted by law we exclude liability for:
- Indirect or consequential loss
- Loss of profit
- Loss of opportunity
- Loss of reputation
- Loss of data not stored on our systems
14.3 Liability Cap
Our total liability is limited to the fees paid for the affected service in the previous twelve months.
14.4 Accuracy of External Data
We do not guarantee the accuracy of externally sourced data used in client systems.
15. Governing Law
This Privacy Policy is governed by the laws of England and Wales. Disputes fall under the exclusive jurisdiction of the courts of England and Wales.
16. Contact Us
For privacy or data protection queries:
Codedevza AI Ltd
- Covent Garden, London, United Kingdom
- Company Number: 16485057
- ICO Registration: ZB905842
- Email: hello@codedevza.co.uk
- Phone: +44 7398 879983
- Website: https://codedevza.co.uk
17. About Us
Codedevza AI Ltd builds digital systems that unify sustainability, facilities, and building operations through consistent, verifiable data. We help organisations align CAFM, BMS, IoT, and ESG systems so reporting, compliance, and performance are grounded in evidence.
Every project begins with structure and ends with proof.